Accounts Payable Administrator

Job Locations IE-Galway
Job Post Information* : Posted Date 3 months ago(11/8/2017 9:19 AM)
# of Openings


To provide accounts payable and administrative support, in an accurate and efficient manner to support the operation of the business.


  • Office administration and book-keeping procedures (essential).
  • Accounts payable (essential), accounts receivable (desirable) 



  • Business degree/diploma/certificate or equivalent.
  • Proficiency in accounting and payroll packages and experienced in Microsoft Excel and Word.
  • Ability to maintain a high level of accuracy in preparing and entering financial information (essential).
  • Solid analytical skills and understanding of financial statements.
  • Time management: ability to organise, prioritise, multi-task and meet tight deadlines.
  • Excellent interpersonal skills and effective communications skills, both verbal and written.
  • Good decision makings skills with the ability to analyse and problem-solve.
  • Proven experience in handling a wide range of administration tasks with the ability to take responsibility for own workload while being part of a larger team.
  • Comfortable working in a fast paced environment, often under pressure, while remaining positive, flexible, proactive, resourceful and efficient.
  • Ability to maintain a high level of confidentiality and professionalism.


·         Management and reconciliation of the creditors/debtors Ledger.

·         Verification and managing of proof of delivery documentation (POD’s).

·         Raising purchase orders.

·         Preparation, verification, and processing of invoices, back-up reports and reconciliations on a weekly basis.

·         Verification and managing of proof of delivery documentation.

·         Processing of the weekly cheque run and recording of all cheques on a weekly basis.

·         Checking and reconciling bank statements.

·         Credit control – tracking outstanding payments on an ongoing basis.

·         Liaising with customer on queries, and handling them promptly as appropriate.

·         Devising and maintaining office systems, including data management and filing

·         Provision of general administrative assistance including daily post, telephone, general filing, archiving. etc.


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